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Templates & ops
Build a wedding or group quote clients can approve tonight
Stack rooms, F&B, hall, and décor with GST and discount — then export a branded PDF quotation for Indian hotel events.
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Verification
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The interactive calculator runs on this page — adjust inputs and read results instantly.
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What this tool does
This free hotel wedding quotation template and group booking quote builder totals rooms, F&B, hall, and décor live — with current India GST slabs — and exports a branded PDF.
What you get
Operator outcomes from this tool
- Live quote with rooms, F&B, hall, décor, and transfers
- India room GST slabs plus 18% add-ons
- Discount and grand-total preview
- Branded PDF unlock with validity window
Method
Inputs, steps, and formula
What you enter in the live workspace — and how the result is computed.
What you enter
- Client & dates
- Rooms
- F&B
- Hall / décor / transfers
- Discount
Method steps
Subtotal
Subtotal = Rooms + F&B + Hall / décor. Example: ₹2,40,000 + ₹1,80,000 + ₹80,000 = ₹5,00,000.
After discount
After discount = Subtotal − Discount. Example: ₹5,00,000 − ₹20,000 = ₹4,80,000.
GST (₹)
GST (₹) = Room GST (nightly slab) + Add-ons × 18%. Example: ₹12,000 + ₹46,800 = ₹58,800 (illustrative).
Grand total
Grand total = After discount + GST. Example: ₹4,80,000 + ₹58,800 = ₹5,38,800.
Worked example
Example: rooms ₹2,40,000 + F&B ₹1,80,000 + hall/décor ₹80,000 = ₹5,00,000 subtotal; after ₹20,000 discount → ₹4,80,000. Illustrative GST: room GST ₹12,000 (5% on rooms) + add-ons ₹46,800 (18% on F&B/hall) = ₹58,800; grand total ₹5,38,800.
Worked example
See the math
A fixed scenario so you can follow every input to the result — then run your own numbers in the live tool.
Example wedding package
- Rooms₹2,40,000
- F&B₹1,80,000
- Hall / décor₹80,000
- Discount₹20,000
FAQ
Questions operators ask
Direct answers aligned with the live tool on this page.
05Answers
Clear guidance for operators and buying committees.
01Start hereWhat should a hotel wedding or group booking quotation include?
A clear hotel wedding or group quote usually lists room categories with rates and nights, F&B per pax (or packages), banquet/hall charges, décor and transfers if applicable, any negotiated discount, GST, a grand total, and a validity window (often 7 days). Client and event dates should appear on the first page.
02How is GST calculated on a hotel wedding package in India?
GST on a hotel wedding or group package generally follows the room tariff slab for accommodation: nil below ₹1,000 per night, 5% for ₹1,001 to ₹7,500 without input tax credit, and 18% for tariffs above ₹7,500 with input tax credit. Food and beverage, hall rental, and décor may carry separate GST treatment depending on how the package is structured and invoiced.
03Can I apply a discount to a group quote and still show GST correctly?
Yes. Apply the discount to the taxable subtotal first; GST is then calculated on the discounted amount — rooms by nightly tariff slab and F&B/add-ons at the event default rate — so the PDF shows a coherent after-discount and GST breakdown.
04Is the PDF quotation branded with my hotel's name and logo?
The exported PDF includes your hotel name and client/event details on a branded quotation layout. Logo upload is not part of this free tool; use your hotel name in the inputs for a client-ready folio, or book a NISKA demo for fuller CRS branding.
05Is this quote builder free, and how long is a quote valid?
Yes — the wedding and group quote builder here is free to use. Built quotations default to a 7-day validity window on the PDF; adjust that commercially with your client as needed.
Next step
Run the numbers — then deepen the stack
Use the free tool now, browse the full toolkit, or book a demo when you want confirm-gated agents on your property model.
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